Is moving an office in your future plans?

When I was in college, I had to move every year. I lived in a fraternity house and that really simplified the logistics. Even though I never had to move more than a few doors down the hallway, I still didn’t like it. The idea of a uprooting all of my things, transporting them, and then having to find new places for everything, was a daunting task that stressed me out every time.

As Endsight’s outsourced IT business has grown, we’ve been heavily involved in a staggering number of office moves. Every time, it’s easy to recall the stress I felt as an undergraduate with my mini fridge and futon. Obviously, the client has much more to consider which makes the stress level even greater.

While each employee here at Endsight does what it can to standardize the contribution to an office move, no two office moves are ever the same. Having been through enough of these, I thought it would be helpful to list some of the key advisers and partner/vendor rolls to consider as part of your planning process.
Many of our clients begin the process by seeking out side council from key strategic advisors.

Contemplating an Office Move:

• Commercial Realtor (Help you selected a new location)
• Banker (Help decide the best way to finance the move)
• Accountant (Help you decide if you can afford the move)
• Lawyer (Help you avoid costly legal issues associated with the move)
• Once a location has been selected, there are a number of other partner/vendors to involve in the process.

The New Office:

• General Contractor (Tenant improvements)
• Architect (Make it look fabulous)
• Cable Installer (Network cabling)
• HVAC (Server room)
• Signage (Sign out front, names on the office Doors)

Moving the Office:

• Mover (To get from point A to point B)
• Phone System Support (Take down and set up phones)
• Computer System Support (Take down and set up computer systems)
• Internet and Phone System Connectivity (Connect to the outside world)
• Office Furniture (Acquire new and /or liquidate old)
• Printers, Faxes & Copiers (Often times these are under contract)

Communication:

• Marketing (Promote new location, update Website, send a news letter, and create a promotional item)
• Printed Materials (Letterhead, business cards, marketing collateral)

Most businesses enjoy existing relationships to leverage as part of the planning process. If your company needs help filling in the roster, Endsight can help by facilitating introductions to our network of colleagues. If your small business is planning a move click here. I would be happy to meet in person with you to discuss your plan.